This guidance was not created to focus on the password itself, but the overall goal of what a password is. Passwords provide strong user authentication and help to keep attackers out of systems. About Us Leadership Principles Testimonials.
View All Resources. Users should change passwords periodically to help ensure network security. Require password changes every 30, 60 or 90 days depending upon your security needs. Setting a minimum password age prevents users from entering a new password and then immediately changing it back to their old one. Consider setting the minimum password age to three to seven days. Implement timed logouts and require passwords at the start of each new session.
For maximum security:. Note to administrators: system defaults on passwords are often set to zero, which means users can bypass passwords altogether.
Check to make sure you set minimum password lengths. A passphrase can contain symbols, numbers, sentences and punctuation to create longer, more complex safeguards. Consider allowing a 64 character length to accommodate passphrases.
There are several common ways a user can prove their identity:. Multi-factor authentication , or MFA, involves two or three of these factors.
Four-factor identification , or 4FA, is a newer form of authentication using all four factors for higher security requirements. Do your employees or associates share their login credentials?
Requiring that each person use their unique login — and only their unique login — helps track issues and alleviates chaos. Password generators create unique, randomly generated passwords easily.
Many people use the same passwords for every site and account, which increases your hacking risk. If users log into several systems, require using separate passwords for each one. Since complex passwords are almost impossible to remember, using a password manager is highly recommended.
ITS can assist with a secure backup and the drive erasure and other exceptional circumstances. Passwords should not be shared with an external technician. In the event that a password needs to be issued to a remote user or service provider, the password must be sent with proper safeguards e. If a password needs to be shared for servicing, ITS Security should be contacted for authorization and appropriate instruction. Passwords for WCM must be unique and different from passwords used for other personal services e.
WCM passwords must meet the requirements outlined in this policy. WCM passwords must be changed at the regularly scheduled time interval as defined in 4. Password Expiration where applicable or upon suspicion or confirmation of a compromise. Individuals with access to service accounts or test accounts must ensure the account password complies with this policy and must keep the password stored in a secure password manager.
In the event a breach or compromise is suspected, the incident must be reported to ITS Security immediately using one of the methods outlined in the Procedures section below. Responsibilities of Systems Processing Passwords All WCM systems—including servers, applications, and websites that are hosted by or for WCM—must be designed to accept passwords and transmit them with proper safeguards.
Passwords must be prohibited from being displayed when entered. Passwords must never be stored in clear, readable format encryption must always be used. Passwords must never be stored as part of a login script, program, or automated process.
Systems storing or providing access to confidential data or remote access to the internal network must be secured with multifactor authentication. Password hashes irreversible encoded values must never be accessible to unauthorized individuals. Where possible, salted hashes irreversible encoded values with added randomness should be used for password encryption. Where any of the above items are not supported, a variance request should be submitted to ITS for review.
Appropriate authorizations and access control methods must be implemented to ensure only a limited number of authorized individuals have access to readable passwords. Password Requirements The following parameters indicate the minimum requirements for passwords for all individual accounts except for passcodes defined in section 6. Mobile Devices where passwords are: At least sixteen 16 characters; Not based on anything somebody else could easily guess or obtain using person-related information e.
Recommendations for Creating Compliant Passwords. Password Expiration Most users are no longer required to change their passwords at fixed intervals. Passwords must be changed upon suspicion or confirmation of compromise. New passwords must comply with the criteria in Section 3. Password Requirements. Privileged domain accounts must be stored in the Privileged Access Management PAM system and passwords rotated upon each use. Privileged accounts that cannot be stored in the PAM system must have their passwords changed every ninety 90 days.
To unlock an account or change a password without logging in, some [Company Name] systems require the Technology Department to provide a new temporary password to the user.
In such cases, passwords must be provided verbally and the user must immediately log in and change the account password. Passwords should not be shared with anyone, including IT support personnel, unless approved by the IT Security Specialist. All passwords are to be treated as sensitive, confidential information. If someone requests your password s , please inform him or her that you cannot provide that information per [Company Name] policy and contact the IT Security Specialist about the request.
If you suspect an account or password has been compromised, report the incident immediately and change all related passwords. The Technology Department or authorized outside "penetration testers" may perform password cracking or guessing on a periodic or random basis to test the security of the [Company Name] network.
If a password is guessed or cracked during one of these scans, the user will be required to change it. Password cracking and guessing are not to be performed by anyone outside of the Technology Department or an approved third-party auditor.
The Technology Department strongly encourages the use of a password manager program to help ensure that all passwords are strong, unique and easily changed. Users should open an IT Service Desk ticket with a request for more information on password managers allowed on the [Company Name] network and for assistance in getting the password manager installed and configured on their computer. Passwords should never be written down or stored online. Employees should try to create passwords that can be easily remembered.
One way to do this is to create a password based on a song title, affirmation or other phrase. For example, the phrase might be "This may be one way to remember," and the password could be "TmB1w2R! Without the passphrase to "unlock" the private key, the user cannot gain access.
Passphrases are not the same as passwords. A passphrase is a longer version of a password and is, therefore, more secure. A passphrase is typically composed of multiple words. Because of this, a passphrase is more secure against "dictionary attacks. A good passphrase is relatively long and contains a combination of uppercase and lowercase letters as well as numeric and punctuation characters.
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